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Borrowing privileges

How do I check out materials?

If you are Virginia Tech faculty, staff, or student, please bring your Hokie Passport to the Circulation/Reserve desk.  Other types of patrons need to register using a valid photo ID such as a Virginia driver's license, a valid passport, or a photo ID from another Virginia college.

Undergraduate student borrowing privileges
FormatLoan PeriodMaximum No. of ItemsNumber of RenewalsFines per Item
Books30 days504$0.25/day
Popular Reading books21 days0$1.00/day
Storage journals21 days0$0.25/day
Scripts30 days54$0.25/day
Newman bound journals7 days50$5.00/day
Reserve materialvariable depending on instructor24, except during exams$1.00/hour for hourly reserves, $1.00/day for daily reserves
Videos, DVDs, optical discs5 days30$1.00/day
Compact discs, audiocassettes30 days104$0.25/day
Phonorecords30 days54$0.25/day

50 total number of items allowed on an account at any given time.

Graduate student borrowing privileges
FormatLoan PeriodMaximum No. of ItemsNumber of RenewalsFines per Item
Books6 months1503$0.25/day
Popular Reading books21 days0$1.00/day
Storage journals21 days0$0.25/day
Scripts30 days54$0.25/day
Newman bound journals7 days50$5.00/day
Reserve materialvariable, depending on instructor24 except during exams$1.00/hour for hourly reserves or $1.00/day for daily reserves
Videos, DVDs, optical discs5 days30$1.00/day
Compact discs, audiocassettes30 days104$0.25/day
Phonorecords30 days54$0.25/day

150 total number of items allowed on an account at any given time.

Faculty borrowing privileges
FormatLoan PeriodMaximum No. of ItemsNumber of RenewalsFines per Item
Books1 year1503See note below
Popular Reading books21 days0
Storage journals21 days0
Scripts30 days504
Compact discs, audiocassettes, phonorecords30 days4
Newman bound journals7 days50$5.00/day
Videos, DVDs, optical discs5 days30$1.00/day
See note below

150 total number of items allowed on an account at any given time.

As a general rule, faculty and staff are not fined for the late return/renewal of library books. However, faculty and staff are fined $1.00 per day late for not honoring recalls and the late return of videos for personal use and Popular Reading books, and $5.00 per day for late return of bound journals.

Staff borrowing privileges
FormatLoan PeriodMaximum No. of ItemsNumber of RenewalsFines per Item
Books1 year1503See note below
Popular Reading books21 days0
Storage journals21 days0
Scripts30 days54See note below
Newman bound journals7 days50$5.00/day
Videos, DVDs, optical discs5 days30$1.00/day
See note below
Compact discs, audiocassettes, phonorecords30 days104See note below

150 total number of items allowed on an account at any given time.

As a general rule, faculty and staff are not fined for the late return/renewal of library books. However, faculty and staff are fined $1.00 per day late for not honoring recalls and the late return of videos for personal use and Popular Reading books, and $5.00 per day for late return of bound journals.

Extended or distance users: VT faculty, staff, students

An extended or distance user is defined as Virginia Tech students who are currently enrolled in classes (or thesis/dissertation credit) being offered at a remote site (e.g., Graduate Centers) or offered online and to faculty and staff working at a Virginia Tech remote site (e.g., Graduate Centers, Extension offices, ARECs, Equine Medical Center, etc.).  Additionally, students, faculty, and staff with mailing addresses outside the New River Valley counties of Montgomery, Giles, and Pulaski are considered extended campus users.

For more information, visit our extended users page.

Other patrons

 

FormatLoan PeriodMaximum No. of ItemsNumber of RenewalsFines per Item
Books30 days504$0.25/day
Popular Reading books21 days0$1.00/day
Storage journals21 days0$0.25/day
Scripts30 days54$0.25/day
Newman bound journals7 days50$5.00/day
Videos, DVDs, optical discs5 days30$1.00/day
Compact discs, audiocassettes30 days104$0.25/day
Phonorecords30 days54$0.25/day

50 total number of items allowed on an account at any given time.

Other patron types
  • Visiting faculty: Privileges are extended to faculty from other institutions who are sponsored by a Virginia Tech faculty member and who have an official letter verifying the length of their stay. See Other Patrons tab for loan privileges.
  • Retired faculty/staff: Retired Virginia Tech Faculty and Staff may keep the same borrowing privileges that they had when they were employed.
  • Other Virginia faculty: Faculty at other Virginia colleges and universities may borrow from the University Libraries upon providing a current college identification card. See Other Patrons tab for loan privileges.
  • Corporate Research Center staff: Staff from the Corporate Research Center may borrow materials upon providing a Hokie Passport to the University Libraries. See Other Patrons tab for loan privileges.
  • Edward Via College of Osteopathic Medicine faculty/staff/students: Faculty, staff, and students may borrow materials upon presenting their EVVCOM Hokie Passport to University Libraries. See Other Patrons tab for loan privileges.
  • Virginia residents: Privileges are extended to adults with a Virginia Driver's License or Virginia Identification Card and in-state address and phone number. Please note: Borrowing privileges may be extended to a minor with the permission of a parent or guardian. The appropriate form is available at the Circulation/Reserve Desk, Newman Library. See Other Patrons tab for loan privileges.
  • Other Virginia college students: Upon providing a current identification card from another college or university in Virginia, public or private, a student may borrow from the University Libraries even if not a resident of Virginia. See Other Patrons tab for loan privileges.
  • OCLC Reciprocal Faculty Borrowers: Faculty from OCLC reciprocol borrowing institutions with a reciprocal borrower's card and current ID from the member institution may borrow materials.
  • Special students: Any group of younger students enrolled in enrichment-type courses at Virginia Tech. Examples include Governor's School students, Upward Bound students, etc. Group Coordinators should contact Brenda Pratt at 540-231-9209. See Other Patrons tab for loan privileges.

Where and how do I return library materials?

If you would like a receipt for returned materials you must return the items to a service desk.  Note that items are not considered "returned" until they have been processed by the staff.  

Reserve, Interlibrary Loan, and electronics should be returned to the owning location to ensure prompt credit to your account and to avoid damage. 

Newman Circulation/Reserve desk

To return library materials during normal hours of operation, patrons may place books and media items in the return bins located at the Circulation/Reserve Desk on the second floor of Newman Library.  However, they are not considered "returned" until they have been processed by the staff.

Campus book return bins

There are three book return bins available on campus for your convenience:

  • Just outside the 2nd floor library entrance on Alumni Mall 
  • Torgersen Hall on Alumni Mall, nearest to Newman Library
  • Visitor's map by the Inn at Virginia Tech on West Campus Drive
1st floor return bin

Located in front of the elevators in the study cafe area on the 1st floor of Newman Library.

4th floor return bin

Located at the Library entrance to the Torgersen Hall Bridge which is on the 4th floor of Newman Library.

Branch libraries

You may return most library material to any VT library branch regardless of where you checked out the materials:Newman Library,Art + Architecture Library in Cowgill Hall, the Veterinary Medicine Library at the VetMed complex, and the Resource Center at the Northern Virginia Center in Falls Church, VA.  The exceptions are electronic equipment and reserve materials.

By mail

Mail: You may return library materials through the US Postal Service, UPS, FedEX, or Airborne to the following addresses.

  • Through US Postal Service:
    University Libraries / Virginia Tech, Circulation Unit, P. O. Box 90001 Blacksburg, VA 24062-9001
  • Through UPS, FedEX, or Airborne Services:
    University Libraries / Virginia Tech, Circulation Unit, Newman Library, Blacksburg, VA 24061-0434
Overdue materials

As a courtesy, the library notifies patrons of overdue materials on the following schedule:

  • First notice: sent 5 days prior to due date
  • Second notice: sent when item is 1 day overdue
  • Third notice: sent when item is 5 days overdue
  • Fourth notice: sent when item is 15 days overdue

The overdue notices are automatically generated by Addison and are sent via email. If a patron has no email address on file at the library, an overdue letter is mailed via US Mail. It is important that the library has your current mailing address and email address on file. For additional information on email addresses, please see our policies page.


Ask the Circulation Desk

 

My Library Account

Check My Library Account to view all materials checked out to you, due dates, awaiting materials you have requested, and any fines you may have.