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  • End of semester returns

    After the end of exams, library-owned materials will be returned to the collection. Personal materials will be mailed back to the address listed on your reserve form.

  • Linking to reserve lists

    Instructors can copy URLs from the reserves system to link to their reading lists. Note that reserve reading lists are not limited to physical material; you can also include links to ebooks, articles, and other online resources. This way your entire reading list will be available in one place, and you will avoid copyright violations that can result from downloading materials and adding them to Scholar.

     

  • Missing, damaged or long overdue materials

    If a reserve item becomes missing or damaged, the instructor will be notified promptly by either phone or email. Patrons who have long overdue reserve materials belonging to the Library will be billed a standard replacement fee. Additionally, the instructor will be notified that the item is unavailable. University Libraries will not replace lost or damaged personal materials.
  • Permanent Reserve items

    The library also has Permanent Reserve items. These materials are in high demand or are sensitive in nature.

  • Placing ebooks and articles on Reserve

    Ebooks and online articles can be added to your course's reserve list, just as physical books. We can scan articles and book chapters found in our print journals and books, and we can link to online articles directly. While ebooks can't be reserved for a single class to access, having them appear with the other items on reserve for your course does make it more convenient for your students.

  • Placing items on Reserve

    An instructor wishing to place materials on Reserve will need to complete and submit a Reserve Request Form (online form or print and return).

    There is an Reserve request form online for instructors who want to place library-owned materials on reserve. You can also sign in to My Library Account, perform a search in Addison, and use the Add to Course Reserve (Faculty and GTAs only) link to submit the currently viewed item to Reserves. The link will pull information from the catalog and fill out the Item Information section of the Reserve form for you

  • Types of materials accepted

    • Your personal copies of books or magazines
    • Your lecture notes, old tests or photocopies of articles
    • Library books (government documents, text books, etc) and media materials (videos, DVDs, slides, compact discs, audiocassettes)
    • Electronic files: including PDFs, video clips, audio clips, images


Copyright quick facts

Faculty signatures

The faculty member responsible for the course must sign the Reserve request form, which says all materials placed on reserve for the course comply with the copyright guidelines. A signature is required before items can be processed.

Graduate/teaching assistants signatures

Graduate/teaching assistants must have their faculty advisor for the course sign the Reserve request form before it can be processed. If you are not listed as a professor, assistant professor, associate professor, or instructor in the undergraduate or graduate catalog, you must have the faculty advisor's signature.

Photocopies of book chapters on reserve & copyright law

Only one chapter from a textbook may be placed on reserve at a time. Copies of multiple chapters on reserve concurrently is a violation of copyright law. If a professor submits multiple chapters of a text, the professor will be contacted via e-mail or phone. If Reserve does not hear from the instructor within 5 days, the materials in violation of copyright will be returned by campus mail.

Photocopies of articles on reserve & copyright law

Only one article from the same journal/magazine may be placed on reserve at a time, copies of multiple articles from the same journal placed on reserve concurrently is a violation of copyright law. If a professor submits multiple articles in violation, the professor will be contacted via e-mail or phone. If Reserve does not hear from the instructor within 5 days, the materials in violation of copyright will be returned by campus mail.

Multiple copies and maximum number of copies allowed

Multiple copies of the same article or chapter is permissable. Professors may place one (1) copy of an item on reserve for every 20 students. (EX: 100 students= 5 copies). There is a maximum limit of 9 copies allowed.

Reserve loan periods

There are 4 loan periods available; 2 hour (may leave the library), 2 day loan (may leave the library), 7 day loan (may leave the library), and 3 hour Media library use only. If no loan period is selected on the Reserve request form, the default loan period will be 2 hour (may leave the library).