© 2012 Virginia Polytechnic Institute and State University
To protect the university, the Libraries must make every effort to verify copyright compliance. This includes obtaining an authorized signature on reserve forms and checking the submitted materials for multiple articles or chapters from the same work. For further information on copyright, visit our Reserve copyright guidelines page.
We must have a signature on reserve request forms signifying your compliance with copyright law.
After the end of exams, library-owned materials will be returned to the collection. Personal materials will be mailed back to the address listed on your reserve form. If you wish to keep any materials on reserve after exams, you must email Reserve.
If a reserve item becomes missing or damaged, the instructor will be notified promptly by either phone or email.
Patrons who have long overdue reserve materials belonging to the Library will be billed a standard replacement fee. Additionally, the instructor will be notified that the item is unavailable.
University Libraries will not replace lost or damaged personal materials.
An instructor wishing to place materials on Reserve will need to complete and submit a Reserve Request Form (online form or print and return).
There is an Reserve request form online for instructors who want to place library-owned materials on reserve. You can also sign in to My Library Account, perform a search in Addison, and use the Add to Course Reserve (Faculty and GTAs only) link to submit the currently viewed item to Reserves. The link will pull information from the catalog and fill out the Item Information section of the Reserve form for you
Reserve Request Forms submitted with course materials will be processed within two business days. Additional processing time will be required at the beginning and end of semesters and before exams. Material that must be searched for, ordered, and/or recalled requires additional processing time.
The faculty member responsible for the course must sign the Reserve request form, which says all materials placed on reserve for the course comply with the copyright guidelines. A signature is required before items can be processed.
Graduate/teaching assistants must have their faculty advisor for the course sign the Reserve request form before it can be processed. If you are not listed as a professor, assistant professor, associate professor, or instructor in the undergraduate or graduate catalog, you must have the faculty advisor's signature.
Only one chapter from a textbook may be placed on reserve at a time. Copies of multiple chapters on reserve concurrently is a violation of copyright law. If a professor submits multiple chapters of a text, the professor will be contacted via e-mail or phone. If Reserve does not hear from the instructor within 5 days, the materials in violation of copyright will be returned by campus mail.
Only one article from the same journal/magazine may be placed on reserve at a time, copies of multiple articles from the same journal placed on reserve concurrently is a violation of copyright law. If a professor submits multiple articles in violation, the professor will be contacted via e-mail or phone. If Reserve does not hear from the instructor within 5 days, the materials in violation of copyright will be returned by campus mail.
Multiple copies of the same article or chapter is permissable. Professors may place one (1) copy of an item on reserve for every 20 students. (EX: 100 students= 5 copies). There is a maximum limit of 9 copies allowed.
There are 5 loan periods available; 2 hour library use only, 2 hour (may leave the library), 2 day loan (may leave the library), 7 day loan (may leave the library), and 3 hour Media library use only. If no loan period is selected on the Reserve request form, the default loan period will be 2 hour library use only.
© 2012 Virginia Polytechnic Institute and State University