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Placing items on Reserve

An instructor wishing to place materials on Reserve will need to complete and submit a Reserve Request Form (online form or print and return).

There is an Reserve request form online for instructors who want to place library-owned materials on reserve. You can also sign in to My Library Account, perform a search in Addison, and use the Add to Course Reserve (Faculty and GTAs only) link to submit the currently viewed item to Reserves. The link will pull information from the catalog and fill out the Item Information section of the Reserve form for you.

If you are placing your personal material on reserve, you will need to complete the paper Reserve request form. The Reserve Request Form will need to be signed by the professor or designated proxy placing materials on Reserve. You may bring the form in person to the Circulation/Reserve desk in Newman Library or by sending the signed form via campus mail to Circulation/Reserve Newman Library 0434. The online submission form for Library-owned materials is sent electronically.

When you submit the items along with your Reserve Request Form, we will process your list and make your materials available to students within 2 business days.

Please remember additional processing time will be required at the beginning and end of semesters and before exams. Materials that must be searched for, ordered, and/or recalled require additional processing time.

Adding materials to an existing Reserves list

You must fill out and sign a new Reserve request form signifying compliance with copyright law unless you are simply inserting pages to an existing binder. However, you may not add in this manner if the original material is copyrighted.

Reserve loan periods

There are 5 loan periods available; 2 hour library use only, 2 hour (may leave the library), 2 day loan (may leave the library), 7 day loan (may leave the library), and 3 hour Media library use only. If no loan period is selected on the Reserve request form the default loan period will be 2 hour library use only.


Copyright quick facts

Faculty signatures

The faculty member responsible for the course must sign the Reserve request form, which says all materials placed on reserve for the course comply with the copyright guidelines. A signature is required before items can be processed.

Graduate/teaching assistants signatures

Graduate/teaching assistants must have their faculty advisor for the course sign the Reserve request form before it can be processed. If you are not listed as a professor, assistant professor, associate professor, or instructor in the undergraduate or graduate catalog, you must have the faculty advisor's signature.

Photocopies of book chapters on reserve & copyright law

Only one chapter from a textbook may be placed on reserve at a time. Copies of multiple chapters on reserve concurrently is a violation of copyright law. If a professor submits multiple chapters of a text, the professor will be contacted via e-mail or phone. If Reserve does not hear from the instructor within 5 days, the materials in violation of copyright will be returned by campus mail.

Photocopies of articles on reserve & copyright law

Only one article from the same journal/magazine may be placed on reserve at a time, copies of multiple articles from the same journal placed on reserve concurrently is a violation of copyright law. If a professor submits multiple articles in violation, the professor will be contacted via e-mail or phone. If Reserve does not hear from the instructor within 5 days, the materials in violation of copyright will be returned by campus mail.

Multiple copies and maximum number of copies allowed

Multiple copies of the same article or chapter is permissable. Professors may place one (1) copy of an item on reserve for every 20 students. (EX: 100 students= 5 copies). There is a maximum limit of 9 copies allowed.

Reserve loan periods

There are 5 loan periods available; 2 hour library use only, 2 hour (may leave the library), 2 day loan (may leave the library), 7 day loan (may leave the library), and 3 hour Media library use only. If no loan period is selected on the Reserve request form, the default loan period will be 2 hour library use only.