Skip Menu

Return to Skip Menu

Main Content

Using EndNote

EndNote site license ends May 1, 2017

The university's site license for EndNote will end on May 1, 2017. After this date, EndNote will be available for individual purchase through Software Distribution, just like Microsoft and Adobe software packages. Access to the free version of EndNote Online will continue. We recommend users consider one of the freely available citation managers like Zotero or Mendeley.

The basic unit is an EndNote library. You can create entries manually by typing bibliographic information (e.g., article title, author, journal name, volume, issue, pages, URL, etc.) for each new entry or copying and pasting from an email message or online citation. These entries can be searched and organized, and can be imported into word processing programs like Word as inline references or bibliographies. There, EndNote will assist with the proper formatting of those citations, using styles like APA or MLA, among hundreds of options.

You can also populate a library is through the use of an import filter to translate saved text files into the proper bibliographic format. Typically, you would search a database, mark or indicate which records you want to export, then save those records as a .RIS file (or whatever option that database allows). Then you would import those citations into EndNote (often you will be prompted to import as soon as the file downloads from the database). EndNote comes with hundreds of import filters. The latest files for numerous databases can be downloaded from the EndNote web site.

Another way to populate an EndNote library is to directly access and search a database on a Z39.50 server using a connection file. Search results will appear directly into an EndNote library. This is a popular method because it is simple. Unfortunately, almost none of the connection files for commercial databases work for off-campus users, and they offer less sophisticated searching options compared to what is available through a database's native search interface. Persons connecting from off-campus through the VPN using connection option #2 (route all traffic through the VPN) are recognized as being on-campus, so connection files to commercial databases will work. EndNote comes with hundreds of connection files. The latest files can be downloaded from the EndNote web site.

Additional help


EndNote live webinars

  • EndNote advanced Q&A session

    Tuesday, February 10, 2015
    10:00am - 11:00am
    Register on Webex

    This is an open question-and-answer session.  Please bring any advanced questions you have about EndNote, whether broad or detailed, and we will try to answer them for you.  A basic familiarity with using EndNote is required.  If you are a beginner, we suggest you first take one of our introductory classes.

  • EndNote advanced Q&A session

    Wednesday, February 11, 2015
    6:30pm - 7:30pm
    Register on Webex

    This is an open question-and-answer session. Please bring any advanced questions you have about EndNote, whether broad or detailed, and we will try to answer them for you. A basic familiarity with using EndNote is required. If you are a beginner, we suggest you first take one of our introductory classes.

  • EndNote combined desktop and online for Macintosh

    Thursday, February 5, 2015
    1:00pm - 2:00pm
    Register on Webex

    The first part of this class will cover the most commonly used functions in EndNote, showing how to import references from online databases and use them in a Microsoft Word document with Cite While You Write. The second part will cover syncing references between desktop and online, using online groups for collaboration, and direct export and capture using the EndNote online browser plug-ins.


Download EndNote (from campus network)

The university has a site license for the EndNote product and makes it available to all Virginia Tech faculty, staff, and students.

This product may be installed on any machines owned by the University. You may install it on personally owned machines if you are a graduate student, undergraduate student, faculty member or staff member of the University.

You have to be connected to the campus network, including the Virginia Tech VPN, to download EndNote  from the Software Distribution Office site. Once downloaded and installed, check periodically to see if there have been updates.