• use the above search boxes or the Reserves feature on Addison.
• write down the call number and bring it to the Circulation/Reserve desk.
• you may select up to 2 items to check out at one time.
• noted in the last column is the length of time you may check the material out.
  • 2 hour library use only
  • 2 hours
  • 3 hours, media use only
  • 2 days
  • 7 days

• To borrow reserve items, please bring a valid form of identification. We will accept:
  • Hokie Passport
  • Virginia Driver's License
  • Virginia Identification Card issued by the Department of Motor Vehicles (DMV)
  • University Libraries Borrower Card
• For information on who are eligible users of these IDs, please see the acceptable IDs section.
• The materials will be checked out on your library account.
• You may check out 2 items at a time.
• A label on the book, personal item, folder, video or other media material will indicate the loan period and whether the item may leave the library.

Reserve items may be renewed a maximum of 3 times, with the exception of 7 day loan items, which cannot be renewed. Renewals are NOT allowed during exams or if other patrons are waiting on reserve items.

You can renew either in person at the Newman Library Circulation/Reserve Desk or by calling 540-231-6340. (To see renewal information for other branches/units, see their web sites linked below.) You will need to provide your patron ID number and the reserve item number you wish to renew. You will be given a new due date and time. Fines will accrue at $1.00/hour (or fraction thereof) for hourly reserve items renewed late, and at $1.00/day for daily reserve items renewed late.

At certain times, no renewals will be allowed. They include:

• during Exam Week and Reading Day
• if a staff member has determined a time of peak usage
• if the item is in need of repair

Please note that if materials are not renewable, you will be fined if the item is not returned on time.

Hourly Reserve items (2 Hour Loan and 3 Hour Loan) are fined $1.00/hour overdue.  Daily Reserve items (2 Day Loan and 7 Day Loan) are fined at $1.00/day overdue.

For example:

• if a reserve item is returned 15 minutes late or 59 minutes late, the fine will be $1.00
• if the reserve item is an hour and 10 minutes late, the fine will be $2.00.
• if the reserve item is a Daily Reserve item and it is a day late, the fine will be $1.00

Patrons may pay fines at the Circulation desk.  Accepted forms of payment:  cash, check, or Hokie Passport general funds.

Patrons may appeal Newman Library reserve fines by completing an appeal form available at the Circulation/Reserve Desk.

Reserve fines at other branch libraries (ie. Art+ Architecture Library, Vet Med Library, or the NVC Resource Center) may be appealed at that respective branch.

• Remove all of my items from reserve
• Keep all of my items on reserve
• Keep some of my items on reserve, but remove others

Library-owned materials

• Stored in call number order and are listed in the Reserve Database by Library of Congress call number.
• Ex: DA591 T8 B67 1990 or Video 5487

Personal Items

• Assigned a call number by Reserve and stored in numerical order. These may include your personal books / serials, binders of course material, photocopied/PDF articles. Note: Only one copy of photocopied material is allowed for every 20 students enrolled in a class or any fraction thereof, not to exceed a maximum of 9 copies.
• Ex: PER 321

PDFs

Courses with electronic materials will be password protected in accordance with copyright guidelines. Professors will be supplied with their password and they will need to pass that information on to their students.

• PDFs
• Instructors have the option of placing either hard copy photocopies on reserve or having the item scanned and stored as a PDF file accessible via Course Reserves in Addison.
• PDF files have the added advantage of being available at all hours, even when the Library is closed.
• Instructors should submit photocopied material (single-sided), not the actual book or journal, for scanning to a PDF file.
• Please select the PDF file option under loan period on the Reserve request form for this feature. If no option is selected, the default loan period will be 2 hour Library Use Only and the paper photocopies will be placed on reserve.
• To view PDF files on reserve you will need Adobe Acrobat Reader.
• Once scanning is completed the photocopy originals will be mailed back to you at your campus address.

Electronic files and web links

• Instructors can place links for web pages or databases on Reserve, in addition to audio clips, video clips and images/pictures.
• Professors must provide Reserve with all electronic files or site links. Items are accessible by searching by instructor or course in Course Reserves and then clicking on the desired item link.

Processing time

Reserve Request Forms submitted with course materials will be processed within two business days. Additional processing time will be required at the beginning and end of semesters and before exams. Material that must be searched for, ordered, and/or recalled requires additional processing time.

Permanent Reserve items 

The library also has Permanent Reserve items. These materials are in high demand or are sensitive in nature. A few popular journals are on reserve and are listed below.

Journals on Reserve

• Consumer Reports (current year)
• NADA/Used car guide, aka "Blue books" (latest 12 months)
• Newsweek (current year)
• Playboy (microfilm from 1953-present)
• Time (usually last 3 months)
  

Other popular Reserve items

• Gourman Report (Graduate and Undergraduate rankings)
• University Salary Listing (current year and previous year)