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Faculty week: Roundup of services for faculty

Aug. 25, 2012 – The University Libraries provides many services to faculty at Virginia Tech. In addition to the services already covered in our Faculty Week posts, here are several more that you could find useful:

Extended loan periods

Last year, we increased the loan period for books for faculty to one year with three renewals, allowing you to keep a book for up to four years before returning it to the library (assuming no one recalls it).

Format Loan Period Maximum No. of Items Number of Renewals Fines per Item
Books 1 year 150 3 See note below
Popular Reading books 21 days 1
Storage journals 21 days 0
Scripts 30 days 50 4
Compact discs, audiocassettes, phonorecords 30 days 4
Newman bound journals 7 days 5 0 $5.00/day
Videos, DVDs, optical discs 5 days 3 0 $1.00/day
See note below

150 total number of items allowed on an account at any given time.

As a general rule, faculty and staff are not fined for the late return/renewal of library books. However, faculty and staff are fined $1.00 per day late for not honoring recalls and the late return of videos for personal use and Popular Reading books, and $5.00 per day for late return of bound journals.

Proxy borrowing

A proxy borrower is a Virginia Tech student or staff member who has been authorized by a Virginia Tech faculty or staff member to checkout library materials in their name for educational purposes. The authorizing party is responsible for all materials checked out and will be sent all overdue or recall notices and bills for charges concerning such materials.

Reciprocal borrowing from other libraries

To promote and facilitate scholarly research and communication among members of their faculties, the university research libraries of OCLC have established a program to provide broader access to scholarly materials. As an ARL member institution, the library can provide borrowing privileges and on-site access to the collections of some of the most important research libraries in North America to Virginia Tech faculty members through the OCLC reciprocal faculty borrowing program.

Purchase requests

Library funds are allocated to colleges, departments, and programs for the purchase of books and other materials to add to our collections. You can request we purchase materials using our online Suggest an item for purchase form or by contacting your college librarian.

Schedule movies or slides for use in a class

Instructors who wish to use media materials (videos, 16MM films, DVDs, slides) in their classes may schedule them for a period of up to two weeks. Media can be picked up at the Circulation/Reserve Desk. Requests can be made anytime prior to the date the media is needed, but requests should be made as far ahead of time as possible to ensure the item is here when you need it.


Summon is our new library search engine. It includes all the records in Addison, plus over 80% of our subscribed journals, plus records from numerous other databases and library catalogs from around the world. We'll be offering workshops through the Faculty Development Institute on how to use Summon for your research and student assignments,


The library has a site license for EndNote, a bibliographic management program. EndNote allows for direct searching of citation databases, import of saved sets of citations, and easy insertion of those citations into word processing documents as footnotes, in-text citations, and bibliographies. We offer workshops on EndNote through the Faculty Development Institute and our own workshop schedule.

Interlibrary loan

You can request materials not owned by the Virginia Tech Libraries (books, articles, and more) through ILLiad, our interlibrary loan system. Interlibrary loan staff will search other libraries for the materials and have them delivered here. Books and other returnable materials can be picked up from the circulation desk in Newman Library. Articles and similar materials are typically sent electronically. ILL will purchase some materials, such as standards, that are not already in our collections. They will also borrow materials from the Center for Research Libraries for an extended loan period.

Journal Citation Reports (JCR), journal impact factors, and promotion and tenure processes

The University Libraries subscribe to two databases offered by Thomson Reuters (formerly produced by ISI, the Institute for Scientific Information) that can play an important role in assessing the scientific and scholarly influence of article authors and of specific journals: Web of Science: Citation Databases from Thomson and JCR - Journal Citation Reports from Thomson Web of Science . With proper searching and informed interpretation of results, each of these products provides data which can contribute to responsible and appropriate evaluation in the promotion and tenure process.

Library classrooms

In addition to hosting library instruction session led by librarians, our two computer classrooms are available for use by classes that do not have computers in their Registrar-assigned classroom. You can place a reservation request online.

Photocopy cards

Not every item in our collections can be checked out. Sometime you will need to photocopy materials. Faculty can purchase photocopy cards or add an account to their Hokie Passports for use with our photocopiers using cash or check. You can also pay for these cards using departmental or grant with a HokieMart ISR. Start the process in your department's accounting/financial office where your staff can find our account information in the HokieMart system. Then bring the resulting ISR number to the Circulation desk on the 2nd floor of Newman Library during normal business hours. The cards themselves are $1.50; other prices are listed online.

Newman Library summer hours

Sun: 9:00am - 10:00pm
Mon-Thu: 7:30am - 10:00pm
Fri: 7:30am - 8:00pm
Sat: 9:00am - 8:00pm

Current semester hours

Art + Architecture Library summer hours

Sun: 1:00pm - 5:00pm
Mon-Fri: 8:00am - 5:00pm
Sat: Closed

Current semester hours

NVC Resource Center summer hours

Sun: Closed
Mon-Thu: 11:00am - 8:00pm
Fri: 11:00am - 6:30pm
Sat: 9:00am - 5:00pm

Current semester hours

Veterinary Medicine Library summer hours

Sun: Closed
Mon-Thu: 8:00am - 6:00pm
Fri: 8:00am - 5:00pm
Sat: 1:00pm - 6:00pm

Current semester hours