These minutes were approved as corrected at the September 26, 1995, meeting of the University Library Committee. UNIVERSITY LIBRARY COMMITTEE MINUTES April 13, 1995 PRESENT: Virginia Chapman, Library Darrell Clowes, Education Richard Helm, Forestry Eileen Hitchingham, Library Don Kenney, Library Lori Marsh, Agriculture & Life Science Anna Marshall-Baker, Human Resources Julie Petruska, Staff Senate Cal Ribbens, Arts and Sciences Peter Wallenstein, Faculty Senate James Yardley, Business ABSENT: Anita Haney, Comm. on Grad. Studies Gerald Luttrell, Chair, Engineering Mark Smith, Veterinary Medicine Marie Wall, Architecture Daniela Verthelyi GSA The meeting was called to order at 4:00 p.m. The March 2, 1995 minutes were approved as submitted. NEW BUSINESS Library Report (E. Hitchingham) Like the rest of the university, the library is working within the constraints posed earlier this month by the Provost, reflecting a possible budget of 95%, 93% or 91% of current dollars. To do that next year, the library would be proposing primarily a materials cut up to $1 million dollars to come out of the six million dollar materials budget. The University Libraries currently spends far more proportionately on materials than on salaries and operations; the materials cut will bring the proportion back somewhat more into line with what other research libraries ultimately spend in salaries, wages, operations and materials. Furthermore, because the materials part of the budget keeps growing at 10%, even cuts from other parts of the budget would eventually not meet the need. Also, it is not clear this year whether the almost one million dollar infusion from the state for materials expenditures is to be included in the base 94/95 budget. If this additional $1 million is not going to be part of the base budget, instead of an 11.4 million dollar overall budget, at 10.5 million we're already a million down. If a million is then taken from that, and $5 million is spent for materials, we're still spending around 52% of our budget for materials. The library can not go much higher and still be able to open the building, provide services such as reference, circulate materials, etc. In order to get the widest input from every constituency across campus, there will be an article in the Spectrum and letters to faculty encouraging them to work with departmental representatives in suggesting titles for possible serials cancellation. The total suggested mix will be put up on a Gopher or Web page so that people from all over campus can participate in the review. The time frame is tighter than a similar process in 1991, but there is a deadline of September for final decisions. Circulation of Videos (V. Chapman) Virginia Chapman, Head of the Media Center, distributed copies of a proposal to circulate videos. She explained that the Media Center is trying to maximize its support of academic endeavors by changing the circulation policies. The room currently equipped with 13 VCR's for students to come and watch videos will be relinquished to accommodate the new Center for Textual and Editorial Studies. Only eight of the VCR's can be shifted to the media center to allow viewing of reserve materials and for students without home equipment. Since this will not be enough equipment to allow adequate viewing for students, the current policy of allowing circulation of videos to faculty would be expanded to include students. The other academic endeavor that the center is trying to support is to allow faculty to schedule videos up to a year in advance for classroom use for a maximum of two weeks loan period. In order to get the videos back from the patrons on time to ensure that these videos can be used in classes, there will be a large fine for lateness. The new policy will go into effect early this summer following some time needed to advertise and put stickers on the boxes indicating fines. Visit to New Remote Storage Facility The first half of this meeting adjourned at 4:35 pm; the second half of the meeting involved a trip to the remote storage facility for a tour.