These minutes were approved as submitted at the ULC meeting on October 27, 1993. UNIVERSITY LIBRARY COMMITTEE MINUTES September 15, 1993 PRESENT: Susan Brooker-Gross, Provost's Off. Pamela Percha, GSA Darrell Clowes, Education Cal Ribbens, Arts & Sciences Joanne Eustis, Library (for E.Fox) Diane Kaufman, Staff Senate Mark Smith, Veterinary Medicine Gerald Luttrell, Engineering J. D. Stahl, Faculty Senate Lori Marsh, Agri. & Life Sciences Marie Wall, Architecture Ken McCleary, Chair, Human Resources James Yardley, Business GUESTS: Earving Blythe, VP/Information Sys. B. Litchfield, Library Carol Eggleston, Off. of VP/Info.Sys Marilyn Norstedt, Library Don Kenney, Library Frances Painter, Library ABSENT: James Smith, Forestry The meeting was called to order at 3:00 p.m. The minutes of the April 1 4, 1993 were approved as submitted. NEW BUSINESS: UNIVERSITY LIBRARIAN SEARCH (E. Blythe, C. Eggleston): J. Eustis has been Interim University Librarian since March 1, 1992. Dr. Carlisle, Senior Vice President and Provost, did not wish to fill the position until after the Vice President for Information Systems had been named. The search process is now ready to begin. A draft of the position announcement and of the makeup of the search committee was distributed (see attachments). E. Blythe requested that comments and suggestions be sent to him via e-mail. The committee membership and the advertisement must be submitted to C. Morton for approval before the advertisement is placed. If possible the ad should be placed by October 1 and committee consideration of applications should begin by December 1. E. Blythe sees the position as that of a partner to the Vice President for Information Systems in shaping the information resources and services to the university. The individual must have a vision for the future and proven ability to manage and lead change gracefully. In response to a question, E. Blythe informed ULC that as of the beginning of this academic year the University Librarian is a member of the Council of Deans, and represents all of Information Systems on the Council. A questioner asked who appoints the search committee. Three positions are designated; the presidents of the Library Faculty Association (LFA) and the Library Staff Association (LSA), and the chair of University Library Committee (ULC). College deans and others have been asked to suggest names of those to serve on the search committee, but E. Blythe is responsible for making the appointments. Suggestions were requested by Friday, September 24. ESTABLISH MEETING TIME (K. McCleary): After discussion it was decided to meet on the fourth Wednesday of the month, from 3-4 p.m., making the next meeting October 27. It was later pointed out that there would be a conflict with the Thanksgiving and Christmas breaks. That will be resolved at the October meeting. There may also be the necessity for special meetings in November or December to meet with the University Librarian Search Committee. LIBRARY REPORT - 1993-94 FY LIBRARY GOALS DOCUMENT (J. Eustis): The document, Building for the Future: 1993/94 FY Goals was distributed prior to the meeting. The library is working to formalize this document and publish it in newsletter form as the fall issue of BiblioTech. J. Eustis briefly went through the document for the members. The paramount goal is to strengthen and utilize electronic communication systems and gateway capabilities to expand access to information. A number of initiatives are underway to further this effort. Another focus for the library will be an outreach program to the campus. A librarian will meet with each department head and each departmental library liaison to explain budget and program issues that would be of interest to that department. Some other items in the document that were touched on were: library plans for greater attention to preservation; a new information desk just inside the front doors in the library lobby; a door-opening system for greater accessi- bility for handicapped patrons; and that the new Special Collections Librarian's responsibilities will include establishing a Friends of the Libary group. Internally, the library will place emphasis on training and staff development. The ground-breaking for the new storage building may be somewhat delayed; it had been scheduled for this fall, with completion in a year. The document contains much more in formation and detail. The library plans to be very involved with Information System's Faculty Initiative Program, which is working toward equiping every faculty member on campus with a state-of-the-art workstation. Some librarians are teaching a part of the program in the use of software, and everyone from Information Systems is involved in one way or another. OLD BUSINESS CLARIFICATION OF MOTION PASSED AT FEBRUARY 10 MEETING PERTAINING TO LIST FOR INFORMATION DISTRIBUTION (K. McCleary): The motion was that each member of ULC submit the names of colleagues who should receive the ULC minutes online. Since not all of the colleges have library committees it was felt that this was a way to accomplish the "dissemination of knowledge" called for in the committee's charge. The committe members were asked to have suggestions ready by the next meeting. REPORT ON APRIL MOTION TO COORDINATE THE RESPONSE TO THE COMMISSION ON GRADUATE STUDIES AND POLICIES REGARDING COMMITTEE CHARGE (K. McCleary): N. Dodl, past ULC chair, had sent to K. McCleary a draft letter for committee approval, requesting membership on the Dean's Council for the University Librarian. Since the University Librarian now is officially a member of the Council, this item can be retired with no further action required. K. McCleary asked for a motion that a letter be drafted thanking Norman Dodl for his service on and chairmanship of the University Library Committee. The motion was made and adopted. He will write to Dr. Dodl. The meeting was adjourned at 3:50. The next meeting will be October 27, 1993. ATTACHMENTS: Attachment I DRAFT DRAFT DRAFT DRAFT UNIVERSITY LIBRARIAN Virginia Polytechnic Institute & State University Virginia Polytechnic Institute and State University (Virginia Tech) invites applications and nominations for the position of University Librarian. The University Librarian reports to the Vice President for Information Systems and is part of the Information Systems management team. The University Librarian is responsible for providing leadership in all Library-related programs. The University Libraries have a budget of over $9,000,000. The University Libraries include approximately 50 profes- sional librarians and 100 paraprofessional staff. The University Libraries are comprised of Carol M. Newman Library, the Art and Architecture Library, the Geology Library, the Library of the Virginia-Maryland College of Veterinary Medicine, and a branch library serving University graduate programs in Northern Virginia. A University goal is to establish stronger linkage with academic units. The Libraries belong to the Association of Research Libraries, the Center for Research Libraries and OCLC/SOLINET. The integrated online catalog system is VTLS. Virginia Tech is the senior land grant university in the Commonwealth of Virginia. Located in Blacksburg between the Allegheny and Blue Ridge Mountains and near Roanoke, the University enrolls approximately 19,000 undergraduates and 4,000 graduate and professional students in 76 under- graduate, 82 master's and 74 doctoral programs administered by nine colleges. Annual research expenditures exceed $131 million. The successful candidate should have significant achievement in areas relevant to the development and delivery of information resources; a demonstrably strong commitment to excellence in scholarship and research; knowledge of collection development, public and technical services, and information technology. The successful candidate should be able to articulate a vision for the future, as well as demonstrate leadership in shaping and managing change. The successful candidate should have a firm grasp of current issues in higher education and the ability to forge effective links with faculty and academic programs. Minimum preparation will include an appropriate advanced degree or equivalent experience. Letters of application with an accompanying vita will be reviewed beginning December 1, 1993 and continue until the position is filled. Virginia Tech is committed to diversity among its faculty and staff and particularly encourages applications from women and minorities. Nominations are also invited. Communications should be addressed to: Search Committee for University Librarian Office of the Vice President for Information Systems Virginia Tech, Blacksburg, VA 24061-0152 Attachment II Professional University Librarian Search Process Search Committee Composition Committee Chair: Committee membership: President, Library Faculty Association President, Library Staff Association Two library faculty members One library staff association member An academic faculty member from each college Person from Information Systems Chair, University Library Committee Faculty Senate Student Representative This committee should be advisory to the Vice President for Information Systems who selects the successful candidate in consultation with the Provost.