University Library Committee
Minutes
April 15, 1997

PRESENT:
Lance Matheson, Business, Chair
Eileen Hitchingham, Library
Stephen Donohue, Agriculture & Life Sciences
Richard Helm, Forestry & Wildlife
Anna Marshall-Baker, Human Resources
Raymond Plaut, Engineering
Humberto Rodriguez-Camilloni, Architecture &
  Urban Studies
Bradley Klein, Faculty Senate

ABSENT:
Karen Inzana, Veterinary Medicine
Calvin Ribbens, Arts & Sciences
Peggy Quesenberry, Staff Senate
Rajiv Khosla, GSA
Duncan Neesham, SGA

The minutes of the March 18, 1997 ULC meeting were approved as submitted.

L. Matheson asked E. Hitchingham to brief members on what was occurring
with the resolution passed at the last meeting regarding fines for faculty
and staff failing to respond to recall requests.  E. Hitchingham
distributed a draft of the resolution which she planned to take to the
Commission on Graduate Studies and Policies for their review and vote.  It
is anticipated that it would then be introduced as a resolution at
University Council.

H. Rodriquez-Camilloni raised the question as to whether statistics had
been examined regarding the percentage of faculty that were delinquent for
not returning recalled books.   E. Hitchingham indicated that such data is
not easily extracted from VTLS as it now exists, requiring programming
patches.  The resolution addresses the comments by graduate students and
faculty who indicated in their feedback about fines that lack of response
to recalls was a specific concern.  The aim of the fine is to encourage the
common good, the honoring of others' needs within the university community
when resources are limited.

A. Marshall-Baker noted that the types of data that would have been useful
in the discussions about fines were unavailable because of the
inflexibility of the VTLS system.  Discussion followed about the current
shortcomings of the system and what features may be desirable in a future
version of VTLS or possibly another system.  E. Hitchingham noted that a
timeframe for consideration of a new or upgraded system would be at least
another year.  In the meantime, University Libraries will be migrating the
VTLS system to a UNIX platform.

Some questions were raised about the status of the building plans for the
AC&ITC.  The blocking and stacking plans that were recently received from
the architects were displayed.  The second floor (old entrance) will become
the new entrance, with another entrance into the 4th floor emerging from
the bridge of the AC&ITC.   Other suggested renovations were viewed, but it
was noted that there is no funding at this time to carry them out.

The meeting was adjourned at 5:00 p.m.